Trello Vs. ToDoist (2024 Comparison) – Forbes Advisor – Technologist

Let’s look at how Trello and Todoist compare in terms of features:

Task Management

In Trello, task management involves using boards, lists and cards. Users can create lists within each board to represent different stages of a project. Tasks are placed in cards with descriptions, due dates, checklists, attachments and comments.

Trello’s Free plan allows unlimited cards. On paid plans, you can access advanced checklists that let you assign tasks to team members with due dates on checklist items. The increased transparency makes team members more accountable for their tasks along the pipeline.

In Todoist, tasks are organized into projects representing different aspects of your life, work or specific activities. Within each project, users create tasks. Tasks can have labels, due dates and priorities.

The free plan has most of the features you’ll need for task management. However, its premium option gives you access to calendar layouts, task reminders and an AI assistant.

AI and Workflow Automation

Trello’s built-in Butler automation can streamline workflows and automate repetitive tasks within the Trello platform. Butler operates on a rules-based system, allowing users to define triggers and actions for specific events on their Trello boards.

For example, users can set up rules to move cards to specific lists automatically when certain criteria are met. Also, it can create custom commands for cards and boards. These commands can include actions for adding due dates, assigning members or updating labels.

Todoist doesn’t have native automation features similar to Trello’s Butler. However, Todoist does integrate with third-party automation platforms, such as Zapier, allowing users to create automated workflows involving Todoist tasks and other apps.

A key feature of Todoist is its AI assistant. Users can specify tasks they want to achieve and receive suggestions from an AI assistant. They can also receive tips to complete a task or make it more actionable.

Integrations

Both Todoist and Trello offer a range of integrations to enhance their capabilities. Trello has more than 200 integrations with tools such as Slack, Jira, Miro and GitLab. No limit exists to how many integrations you can use, even if you’re on the free plan.

Todoist lags behind in terms of integrations because it only connects with around 75 apps. It supports third-party integrations with Outlook Chrome, Jira and Zendesk.